how to apply for extenuating circumstances ucl

If you are not sure whether you should use Extenuating Circumstances. Sport is for everyone, and well help you find your level. Back-to-back self-certified ECs are not allowed. 419 0 obj <> endobj before 12.00 noon on the due date. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. Non-IOE students should refer to their own faculties for EC advice. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). If you had previous extensions for the same assessment, state the most recent deadline. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream Most course teachers expect students to discuss with them proposed topics for individual study, the methods of approach, and the sources or literature available; you can see course teachers for this purpose during their office hours; however they will not read drafts of coursework. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Family emergency while studying abroad? 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream Then youll know where you are and how best to proceed with the assignments involved. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. But you cannot self-certify once the exam has started; you must provide evidence. /Tx BMC Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. You will receive a written response as soon as possible. Other universities may prefer to meet with you in person to decide how to move forward. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. /Tx BMC After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. and must cover the full period for which you are requestingmitigation. If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. Yes, as long as they fall within the same 14-day period. You can find a guide to submitting your claim on Portico on the UCL website. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. Our events are designed to help you meet people, try new things and have fun. /Tx BMC ECs are designed for emergencies. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. EMC No. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). If your evidence isnt written in English, you must provide a notarised translation. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. Your evidence will need to cover the full period for which you are requesting mitigation. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. All IOE EC requests are considered by the IOE EC panel. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. See the assessment regulations. EMC You will need to provide the additional evidence within four weeks of being contacted. Etymology You can only request deferrals 2 weeks in advance of the event. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. Your evidence will need to cover the full period for which you are requesting mitigation. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream Any claims submitted after the assessment has started must be accompanied by evidence. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. are met, they are able to apply for further extensions using this process. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. PREPARE. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. Extension approved? Make sure that the date you have requested is allowed under the claim type you are submitting. However, if something comes up that you think will impact your ability to complete your assignments for us, the department applies the UCL Extenuating Circumstances Policy. b`bd`a`%iHg`> You apply for extenuation via an online form. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. If you do not submit the requested evidence, your claim will normally be rejected. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. You can find further guidance on what your evidence should include in UCL's Academic Manual. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. /Tx BMC We should, in these circumstances, be able to get back to you within 10 days. %%EOF HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Bereavement: You will be required to provide a death certificate. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. This year, students will be allowed to self-certify (apply without formal proof) for an EC . You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. SeeSection 1.5: Providing Supporting Evidence. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Short-term support for illness, bereavement or other unexpected emergencies. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? London, E16 2RD This will come into effect for 2024 applications (i.e. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. . Detail of where to submit the form are in your Student Handbook. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. Processing time will depend on the institutions policy, but its usually between one and five working days. Self-Certified claims must be submitted before the assessment deadline/ date. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. From a casual class to captaining a competitive club, live an active lifestyle with us. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Appendices should be kept to a minimum and should not be used to get round the word limit. wide range of UCL support services are available for you, too. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. HPpuVru0 Students' Union UCL is an organisation that exists to make more happen. Raise an Extenuating Circumstances claim via the Student Enquiry Centre If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. Step 4: wait for approval. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. Third-year student, Iris, recently received an emergency grant, hear what the process was like . HA %PDF-1.6 % Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. dissertations refer to the dissertation handbook for specific guidance). All discussions will be treated confidentially. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. This would bring us to equal standing with UCL clubs and societies. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). /Tx BMC You can still submit an EC as long as its before your formal results are published at the exam board. Figures captions and table titles. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. We are one of the largest student-led organisations in the UK. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Source: Shutterstock. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. HA If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. The information you need to support you with an extenuating circumstances claim can be found below. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. UCL is yours, soshape it. Your evidence will need to cover the full period for which you are requesting mitigation. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). EMC If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream includes details of all the different support that is available to you. Police/crime report (a crime number on its own isnotacceptable). They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. Step 3: submit your application. But life isnt always easy. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. You must submit your late evidence no more than four weeks after submitting your EC application. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream Deadlines for Geography modules are available from the Moodle pages for each module. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. However, you will need to explain why you didnt submit your EC on time. The receiving office will forward your form confidentially to the appropriateperson. Please avoid sending photographs that you think illustrate your condition. Applying for an EC STEP 1. Any claims submitted after the assessment has started must be accompanied by evidence. The Student Disability website has further information there. Ifyou are still unhappy after the review, you. Work will not be accepted by email. Do Share & Care schemes work for student accommodation? how to apply for extenuating circumstances ucl. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle.

Dodea Teacher Benefits, Articles H